BOARD APPROVED AS CORRECTED JANUARY 5, 2009

TRAILER ESTATES PARK AND RECREATION

DISTRICT BOARD OF TRUSTEES

REGULAR MEETING

DECEMBER 15, 2008

9:30 A.M.

Janet Jones gave the invocation followed by the Pledge of Allegiance.

Janet Jones, Chairman, called the meeting to order. Trustees present were Pam Cole, Margo Cushman, Peg Durham, John Vander Molen, Joe Salerno, Joe Bigley and Mary Lou McNulty. Absent: Bruce Smith.

Janet Jones asked for a motion to approve the minutes of December 1, 2008 Trailer Estates Board Meeting as posted. Margo Cushman made a motion to accept the minutes. Seconded by Pam Cole. Motion carried 8-0. Janet Jones asked for a motion to approve the minutes of December 8, 2008 Trailer Estates District Work Shop as posted. Mary Lou McNulty made a motion to accept the minutes. Seconded by John Vander Molen. The following addition was presented by Chairman Janet Jones: At the end of the workshop, Trustee Smith asked about the lawsuit. The Chair stated, “It is in the hands of the attorney and cannot be discussed”. With the addition, the motion carried 8-0.

Peg Durham said there was also a correction on the January 7, 2008 Board of Trustees meeting. John Vander Molen said under Old Business the Board approved the Policy & Procedure for Public Records in Office. He had reviewed the tape of the meeting and confirmed the approval. It simply did not get recorded in the minutes. John Vander Molen made a motion to correct the minutes of January 7, 2008 to reflect the approval of the policy. Motion seconded by Peg Durham. Motion carried 8-0.

CORRESPONDENCE

Peg Durham read the following letters:

(1) Letter dated ll/29/08 from Lucille Donavan, addressed to Madam Chairperson, asking to be considered for the Beautification Committee.

(2) Letter dated 12/3/08 from Phyllis at the Election Board thanking the Park for the courtesy shown to the County Election Day Poll workers.

(3) Letter dated 12/4/08 from Sharon Denson, Secretary of the Future Planning Committee, to Janet Jones, Trailer Estates Board of Trustees and Mary Lou McNulty, Liaison Trailer Estates Trustees, expressing a desire by the FPC to participate in interviewing for the Park TV cable contract.

(4) Letter dated 12/4/08 from Sharon Denson, Secretary of the Future Planning Committee, to Janet Jones, Chairman Trailer Estates Board of Trustees, requesting the appointment of Chet Bailey as a FPC member.

(5) Letter dated 12/9/08 from Mark Barnebey to Janet Jones, Trailer Estates Park and Recreation District, scheduling a Sunshine Law workshop for 1/26/09.

(6) Letter dated 12/10/08 from John Vander Molen to Janet Jones, Chairman Trailer Estates Board of Trustees, submitting his resignation from the Architectural Review Committee.

(7) Letter dated 12/10/08 from John White, Chairman of the Future Planning Committee, to Janet Jones, Chairman Trailer Estates Board of Trustees, Trailer Estates Trustees and Trailer Estates Trustees-Elect inviting them to the FPC meeting on 12/17/08.

(8) Letter dated 12/12/08 from Jennifer R. Cowan, Lewis, Longman & Walker, P.A to Thomas D. Shults ,Esquire, Kirk Pinkerton, and TJ Miller, Records Custodian, regarding Mary Lou Smith and Sharon Denson vs. Trailer Estates Park and Recreation District, et al. Case No.: 2008 CA 11315 (Matter Nos.: 3198-002 and 3778-001)

(10) Letter dated 11/14/08 from Sharon Denson, Secretary of the Future Planning Committee, to Mary Lou McNulty requesting space on the bulleting board for posting items required by the Sunshine Law as well as items of interest to the residents. In addition, the FPC requested a budget for the survey.

REPORT OF TREASURER:

Pam Cole presented the Revenues & Expenses Budget Performance Report for the month of November and year to date. For the 1/5/09 meeting she plans to have a year-end performance report on the various facilities.

There were no bills above the pre-approved amounts although the September 30,2008 Audited Financial Report expense is more than budgeted because of the thirteen new regulations the auditors were required to implement.

INFORMATIONAL REPORTS FROM TRUSTEES:

Mary Lou McNulty: (1) Christmas Morning Coffee will be in small hall at 9:00 A.M. Bring goodies to share.

Margo Cushman: (1) Pot Luck on 12/17/08 at 5:00 P.M. (2) No Bingo on 12/24/08 and 12/31/08.

Joe Salerno: (1) Great time at the Christmas dance. (2) There are still 8-10 tickets available for the New Year’s Eve Dance.

Margo Cushman: (1) Coffee Break on 12/20/08. The Fun Band will present their Christmas Program. The Horseshoe players and Cook’s Night Out Club will serve.

Janet Jones: (1) On l/2/09 at 9:30 A.M., the newly elected Trustees will take the oath of office followed by an Organizational meeting. (2) The Trustees will hold their regular meeting on 1/5/09 at 9:30 A.M. (3) A Sunshine workshop will be held on 1/26/09 at 9:30 A.M. in small hall. (4) Thanks to Mary Lou McNulty, Peg Durham and their volunteers for a successful parade and get-together afterward in the large hall. (5) Thanks to Joe Salerno and his committee for the lovely Christmas party on Saturday evening.

REPORTS FROM STANDING COMMITTEES:

ARC JOHN VANDER MOLEN: Committee met on 12/12/08. A quorum was present. Resignation of John Vander Molen from the Committee was read. Four permits were approved. Meeting schedule for 2009 was distributed. Next meeting will be 12/19/08.

FUTURE PLANNING JOHN WHITE: Minutes is posted. Next meeting is 12/17/08 at 1:00 P.M. in the small hall. Encouraged the Trustees and Trustees-Elect to attend and give their input for park survey

RESIDENTS COMMENTS AND QUESTIONS:

Ruth Schneider, 1918 Indiana Ave.: Questioned how keeping Park fees down and a lawsuit were compatible. Gave her thanks and appreciation to the out going board and to the incoming board gave her support and prayers.

Bev Lew, 2008 Illinois: Thinks the lawsuit is for the entire board not just four members. Wants all governments to follow the law.

OLD BUSINESS: None

NEW BUSINESS:

Motion: Pam Cole, seconded by Mary Lou McNulty. To give Christmas bonus to employees as follows: $200.00 to Mark Yawberg, Bill Cottom, Cecil Wycoff, Darren Shankle and TJ Miller. $150.00 to Kathy Smith, $125.00 to Bruce Smith, $70.00 to Barbara Fink, Doris Waddell & Jane LeDuc and Richard Fletcher.. Pam Cole said in the past Bruce Smith had declined the bonus. Since he was not in attendance, she did not know whether he would accept the bonus this year but she was including him in the motion. Motion carried 8-0

Motion: Peg Durham. After Hours Use of Activity Center. Peg Durham said after checking with the insurance company it was decided there was not a problem with coverage, so she pulled the motion. She also said if it was necessary for someone to check that the building was secure after the party, the group using the room would be responsible for paying for the time.

Motion: Pam Cole, seconded by Joe Salerno. To approve PP 41 Trailer Estates Park & Recreation District Organizational Chart. Pam Cole commented the chart shows the Trustees reporting to the Board and the Board reporting to the homeowners. Motion carried 8-0.

Motion: John Vander Molen, seconded by Mary Lou McNulty. To adopt revised Pool Rules (as page 11) of Trailer Estates Park & Recreation District Rules and Regulations. He said the changes were minimal i.e. no diapers of any kind and the elimination of soap from the shower requirement. Motion carried 8-0.

Motion: John Vander Molen, seconded by Peg Durham. To approve Budget Questionnaire (December 2008) for inclusion in upcoming district mailing. Pam Cole inquired if the mailing only went to homeowners. She was told yes. Pam Cole also recommended the homeowners fill out the questionnaire and return to office so the Board would get a broad view of what people desired. Motion carried 8-0

Mary Lou McNulty asked about the bag of trash that was thrown over the locked gate at the storage area. She was not of aware of the incident until someone said the Trustees had done nothing about it.

John Vander Molen said he had talked to the person involved. He also said he thought it had been reported at a Board meeting.

Mary Lou McNulty asked the Board for their thoughts on disbanding standing committees at year-end, regular committees already expire at year-end, enabling the incoming Board to appoint the members. She thinks the Park needs committee members who can work with the Board and the Board can work with the committee members.

Joe Salerno said this would be the ideal but not always possible to get that result.

Pam Cole said opposing views are O.K. Reasonable people can disagree and criticism should not be taken personally.

Mary Lou McNulty replied that one committee is saying they cannot get along with the Board, not the Board saying it cannot get along with the committee.

John Vander Molen said he thought the decision should be left to the incoming Board. While he did not disagree with Mary Lou’s position, he thought the discussion should take place after the first of the year.

John Vander Molen inquired if the Board was going to address the letters from Lucille Donavan and the Future Planning Committee.

Janet Jones said the Beautification appointment should wait until the first of the year and be brought forward by that committee.

John Vander Molen made a motion to appoint Chet Bailey to the Future Planning Committee. Mary Lou McNulty seconded. Motion carried 8-0

REPORTS OF CLUBS AND ORGANIZATIONS:

Mary Huston: Fire Barn will be open 12/23/08. Will reopen 1/3/09. SAFE committee meetings on 12/19/08 and l/2/09 have been cancelled. Meetings will resume 1/16/09. If you need a 911 phone call Judy Riedel at 751-2504. The SAFE committee purchased a memory stick to be used for security cameras and wants to donate it to the Park.

Discussion followed about the use of the memory stick.

Mary Huston said she would give it to the Woodshop.

Pam Cole: The audit report is in. The income and expense schedule will be mailed, along with the questionnaire, to the homeowners. Copies of the audit may be obtained in the office.

Bev Lew: Christmas dinner is 12/25/08 at 5:00 P.M. Tickets are still available. Will provide transportation if needed. Asking volunteers to make cookies. There is a limit of three tickets per household.

Peg Durham: The Church is caroling 12/23/08. Cookies and hot chocolate will be served in small hall afterwards.

Mary Lou McNulty thanked all of those who supported her over the past ten years.

Janet Jones wished everyone a Merry Christmas and a Happy New Year.

Mary Hollett thanked the Board members and everyone who has participated in Park activities.

Motion to adjourn the meeting made by Joe Salerno, seconded by Peg Durham.

Meeting adjourned,

Respectfully submitted,

Peg Durham, Secretary