BOARD APPROVED AS CORRECTED AUGUST 3, 2009

TRAILER ESTATES PARK AND RECREATION DISTRICT

BOARD OF TRUSTEES MEEGING

DATE: July 6, 2009

9:30 a.m.

SMALL HALL

1903 69th Avenue West

BRADENTON, FL 34207

 

 

Meeting called to order:  John Vander Molen   

 

ROLL CALL:  Taken by acting secretary Margo Cushman.  See attached form.

 

 

APPROVAL OF MINUTES:  John Vander Molen made a motion to accept the minutes for June 22, 2009 workshop as corrected.  Pam Cole seconded the motion.  Motion passed 6-0.  John Vander Molen made a motion to accept the minutes for June 18, 2009 special meeting as corrected. Margo seconded the motion.  Motion passed 6-0. John Vander Molen made a motion to accept the minutes for the June 15, 2009 meeting as corrected.  Janet Jones seconded. Motion passed 6-0.

 

CORRESPONDENCE:  All correspondence is in the office and available for public viewing.

 

REPORT OF TREASURER:  Pam Cole reported the May 31, 2009 balances were as follows:

Regular checking balance is 4,385.17; Certificate of Deposit balance is 307,058.93; and the Money Market account balance is 557,738.20.  Pam also reported the June 30, 2009 balances as follows:

Regular checking balance is 8,097.96; Certificate of Deposit balance is 308,062.72; and the Money Market account balance is 400,783.21.  Pam also discussed the Revenues & Expenses Budget Performance sheet.  Please see the attached copy.

 

APPROVAL OF BILLS:  Pam Cole made a motion to pay a bill to Daniel & Scott  (John Vander Molen’s attorney) of $7,680.00 for legal expenses in the Smith-Denson lawsuit.  Motion seconded by Harry Fitzpatrick.  Motion passed 6-0.  Pam made a motion to pay a bill submitted by Mary Lou McNulty for expenses paid by her for attorney fees for $5,995.86 in the Smith-Denson lawsuit.  Motion seconded by Margo Cushman.  Motion passed 6-0.  Pam made a motion to pay Janet Jones $4,509.85 for attorney fees already paid by her in the Smith-Denson lawsuit and pay a bill to Mathews, Eastmore, et al (Janet Jones’ attorney) of $6,784.86 for attorney fees in the Smith-Denson lawsuit.  Motion seconded by Margo Cushman.  Motion passed 6-0.  Pam Cole made a motion to make an emergency purchase a used Kycera 2015 copier from Omega Systems in the amount of $2,100.00 to replace broken copier in office.  Fred Hoch seconded the motion.  Motion passed 6-0.

 

INFORMATIONAL REPORTS OF TRUSTEES:  Janet Jones reported that she sent eleven cards out and there were 4 deaths in the month of June.  Harry Fitzpatrick gave an update on the fence between DeSears and T.E.  Unfortunately he has not been able to reach the gentleman he needs to speak to at De Sears.  Fred Hoch reported that road resurfacing will begin this month.  Only the roads South of Florida Boulevard will be completed as of now.  North of Florida Boulevard may be done in October if money allows.  Margo Cushman commended the Cooks Night Out Club on a wonderful meal on July 2, 2009.  Margo also reported that in June 345 people attended bingo and we took in $1,668.00 and paid out $1,668.00.  We averaged 43 players a night and the jackpots totaled $1,342.00.   Pam Cole reported on the safety of our funds in the bank.  She also reported the CD penalties would be $2,097.04 each on 2 of our CD’s and $1,476.76 on the other one.  John Vander Molen commented on Cooks Night Out Club dinner and how nice the new round tables looked.  Cooks Night Out and Bingo Kitchen Club bought the tables and donated them to the park.  John also read a letter from Manatee County in regards to the change of use ordinance posted in front of the county property on Bay Drive.  See attached letter.

 

REPORTS FROM STANDING COMMITTEES: No reports.

 

RESIDENTS COMMENTS:  Mary Huston read a letter from Tony Gaeta – 6818 Marina Drive – she read questions regarding sunshine violation lawsuit, website problems, and the overuse of copy machine. John said they would take her questions under advisement.  Bruce Smith – 2316 New York – Questions regarding the electronic records system.  Bruce questioned the need of so many copies.  John replied on the electronic records system stating that it is a work in progress.  There is a lot of scanning to do and the office workload is very heavy due to the ongoing lawsuit. He asked the residents to be patient regarding this procedure.

 

OLD BUSINESS: None

 

NEW BUSINESS: Pam Cole co-sponsored the introduction to change Article V. Committees in Trailer Estates By-Laws. (See attached for changes) Posting of the Public Hearing and voting of this change will be made by July 27, 2009.  The Public Hearing and voting will take place at the regular meeting on August 17, 2009. Pam Cole made a motion to accept the amendment to the Brighthouse Contract. (See attached for amendment to contract)  Fred Hoch seconded the motion.  Motion passed 6-0.  John Vander Molen made a motion to accept the revised PP16.  (See attached) Pam Cole seconded the motion.  Motion passed 6-0.

 

 

CLUBS AND ORGANIZATIONS: None

 

MOTION TO ADJOURN MADE BY:  Pam Cole

                                      SECONDED:     Fred Hoch

                           TIME ADJOURNED:  10:45 A.M.

 

The meeting was adjourned at 10:45 A.M.

 

 

Respectfully submitted,

 

 

Margo Cushman, Acting Secretary

 

 

 

Lenora Neal, Recording Secretary