BOARD APPROVED AS CORRECTED AUGUST 3, 2009

TRAILER ESTATES PARK & RECREATION DISTRICT

BOARD OF TRUSTEES WORKSHOP

JULY 13, 2009

SMALL HALL

1903 68th AVENUE, WEST

BRADENTON, FL 34207

 

 

Workshop called to order by Martha Brauer at 9:30 a.m.  Martha thanked the volunteers who are working on Channel 95.  Announcements will be at the end of the meeting.

 

ITEM 1:  Boat slip lease.  The attorney has the lease in his hands and is working on it.  Automatic renewal is included and the option of the Trustees raising boat slip rental not to exceed 5% each year is also included.  This will not be automatic.  The Dock Master made a recommendation that was added.  John voiced concerns relating to vacancies (#4).  Bayshore has the same problem with vacancies as TE.  He suggests we get back to 1 lease for owners and non-owners.  Martha responded that there was a paragraph in the lease that had been removed.  John recommended that it be brought back to workshop.  This was discussed and comment was made that the Board had not talked about rates.  Martha stated that every new board should do a rate review.  The PP should be on board by February.

 

ITEM 2: PP34, Board Agenda Item Form/Policy.  See Attached.  The board can only take action every 2 weeks.  Martha will have the attorney look at PP34 one more time and it will be voted on at the next meeting.

 

ITEM 3:  By Laws amendment has been reviewed by the attorney, see attached. 

ARTICLES I, II, III: There were changes to ART. l, 2 and 3.  The ones in red are final one by attorney.  If a meeting is noticed less than 7 days it is an emergency meeting.  If more than 7 days, it is a special meeting.

 

ART.  V:  Administrative committee has been disbanded and the entire section deleted.  The Sunshine Laws allow board members to discuss administrative issues.  PP40 states that 3 trustees are on the administrative committee as part of their trustee duties.  PP40 has been revised to eliminate the participation on the administrative committee.

 

 ART. VI Administrative Duties of Board Officers.  See attached.

 

ART VIII:  Requirements For The Board Candidacy and Vacancies.  See attached.

 

ART. X: Amendments.  See attached.  Until this is voted on, we have to go by the old procedures. 

We can vote on PP34 and PP40 at the next meeting if the trustees so wish. There was discussion on how to bring this forward. Martha will sponsor and Pam will co-sponsor the bylaw amendments.

 

 

 

Martha Brauer read from the Sunshine Law (Kirk-Pinkerton memo dated January 23, 2009) to clarify some misinterpretation.  The Sunshine Law states that if a matter is not to be a voting matter at a board meeting, then 2 or more trustees can speak together. In addition, they can speak on an administrative matter.

         

Pam Cole reported that there was a bill for copies of $1,350.  We are allowed 36,000 copies and we had 90,000 copies. 

 

The bylaw amendments will be presented next week and we won't vote. 

 

ITEM 4: ARCHITECTURAL REVIEW COMMITTEE: John reported that the ARC committee is working on a condensed permit.  They are proposing changing the document to simplify paper work.

 

ITEM 5:  PP48: Disposal of District property.  John spoke on getting rid of the old copier.  It is non repairable.  TV is approximately 25 years old.  Martha took a vote from the audience and it was decided to classify as junk.

 

ITEM 6:  John announced that the maintenance building needs to be tented for termites.  Bids came in from at $1796, $1780, $1230 and Manatee Pest $950.  Vote will be taken next week.

 

ITEM 7:  John reported on the annual mangrove trim on the whole canal running next to the bocce and horseshoe court.  A navigational trim will also be done.  Bids came in at Greens’ Tree and Landscape $4950, Suncoast $5075, and Pete & Ron $9,913.

 

 

PUBLIC COMMENTS:

   

     Barbara Durrin, 6517 Washington Street shared her feelings on the lawsuit and the charges against her deceased husband. She also noted to the board that she felt the problems in the park relate to gossip, rumors, etc.

 

     Mary Huston, 1714 Minnesota Street read a letter from Toni Gaeta, 6618 Marina Dr.  She spoke on a statement that Margo Cushman had made at a previous meeting thanking some volunteers.  Martha informed Mary that she believed that comments can only be directed to the total board, not an individual trustee.  She stated that we are all involved in a difficult situation.  Martha also indicated that she needed to do some additional research but she believes that the comments should address board concerns.  Toni went on to compliment Dan Smith and Chet Force for their web sites, Bev Lew and Ken Meierjurgen for their work on CERT. 

 

     Mary Huston, 1714 Minnesota commented on PP on all copies.

 

     Bev Lew, 2008 Illinois commented on the June 6 mediated agreement.  Questioned court costs.  Martha responded that we are in mediation and that trustees are not allowed to talk about it.

 

     Paul Gomes, 6604 New Jersey questioned Harry concerning illegal parking, high grass and a pickup truck.  The county cut and left rubbish.  Harry is working on it and will continue to follow it up.  He also voiced concern about the CERT handout that had 2 realtors listed on the form.  Martha replied that she will research this concern.

 

ANNOUNCEMENTS:

 

     Margo questioned why there would not be a new photo directory of residents.  Evidently a room has not been found that can be used to store the equipment (locked).

 

     There will be a case management conference Friday and court date in the fall.

 

     Martha responded to previous questions asked.

1.                  The depositions are ordered by attorney and she doesn’t believe they cannot be ordered until they are completed. They are public record when the district office receives them.

2.                  She was concerned about derogatory comments made about office personnel.

3.                  This is a retirement park and night meetings have occurred at times.  The board can consider this at any time.

4.                  Can a resident schedule a room for a Buddhist meeting since there are Church Services.  It would be possible if a lease was made and a room available.

5.                  When 2 or more trustees speak on an issue that will not be voted on by the board, it is not a violation of the Sunshine Law.

6.                  Martha will consider a resident’s recommendation for a change to the filing system.

 

 

Meeting adjourned 11:38 a.m.

 

 

Respectfully Submitted by Connie Zack, Recording Secretary       

 

 

Margo Cushman, Acting Secretary