BOARD APPROVED AS CORRECTED August 17, 2009
SPECIAL MEETING
SMALL HALL
CALL TO ORDER: by Martha Brauer, 9:30 a.m. Janet Jones led the invocation and flag salute.
ROLL CALL: Martha Brauer, Margo Cushman, Pam Cole, Harry Fitzpatrick, Janet Jones, Fred Hoch, and John Vander Molen.
ABSENT: Joe Salerno and Gail Opper
APPROVAL OF MINUTES: will be addressed at the August 3, 2009 meeting
CORRESPONDENCE: is available in the office for viewing.
TREASURER REPORT: will be given at the August 3 meeting. Pam announced that she would have to amend the budget for the year. Amendments are to be made by 60 days after the end of the fiscal year. As of July 1, 2009 $178,000 has been spent in legal fees and $42,000 was budgeted. Martha referred to Chapter 189. We have appropriated funds in the budget but not enough for legal fees.
APPROVAL OF BILLS: will be addressed at the Monday, August 3, 2009 meeting.
INFORMATIONAL REPORTS FROM TRUSTEES: Janet Jones read a note from Augusta Coombs thanking the residents for all the cards and prayers.
No reports from other trustees.
Martha followed through on the concerns expressed about the telephone bills. She contacted VERIZON for a bottom line. Martha then contacted AT&T and found that our plan had expired several years ago and they had not contacted Trailer Estates for a new contract, which would have been much less. They explained that we would receive the latest plan and there would be a rebate of the excessive charges. Martha asked if anyone was opposed to changing the plan and all were in favor. Martha will continue with the follow-up. Other items will be addressed on Monday, August 3rd.
REPORTS FROM STANDING COMMITTEES: None
RESIDENTS COMMENTS AND QUESTIONS:
TONI
Toni spoke on previous lawsuits. She questioned the cost of telephone calls for the SHADE meeting. Where will the money come from for the lawsuit costs?
BEV LEW: 2008
Bev questioned what was so important in mediation? Is it worth (1) million dollars? We have to be accountable.
TONI
Toni spoke about her concern about the telephone bills. She sees the need to have a park administrator.
RESIDENTS COMMENTS was closed.
OLD BUSINESS: Martha read the request from Gail Opper to be included by telephone in the litigation meeting. Martha read the requirements and it was voted and passed unanimously to include Gail in the meeting by telephone due to extraordinary circumstances. John made the motion and Harry 2nd it. Martha then read the request from Joe Salerno to be included by telephone in the litigation meeting due to extraordinary circumstances. Martha read the requirements and it was voted and passed unanimously to include Joe in the meeting by telephone. Margo made the motion and Janet seconded it.
Mark Barnaby, general counsel requested that the trustees move to the litigation meeting, which should last approximately 1-˝ hours. Martha recessed the special meeting for a move to the shade meeting and announced 11:45am as the approximate time to return. Those in attendance were Martha Brauer, Pam Cole, Margo Cushman, Harry Fitzpatrick, Janet Jones, Fred Hoch and John VanderMolen. Gail Opper and Joe Salerno by telephone. Legal Counsel—Mark Barnaby and Tom Shults.
Martha closed the litigation assessment and reopened the meeting at 12 noon.
Mark Barnaby stated that there was nothing to report and no action was needed.
PUBLIC
COMMENTS:
BEV LEW: 2008
Bev questioned why there was no board representative at the June 18th meeting. She questioned the total bill for litigation. Pam responded that $178,000 has been spent.
(Bev) what is the cut off point for expenses? Perhaps this money would better spent for
security.
TONI
Toni asked Martha if she asked the attorney concerning the legality of spending money not budgeted.
BRUCE SMITH:
Bruce asked how much was spent on litigation since July 6th?
TONI
Toni questioned why there couldn’t be night meetings.
BEV LEW: 2008
Bev stated that the database has not been corrected. When can she get this?
Martha closed public comments.
REPORTS OF CLUBS AND ORGANTIZATIONS: None
COMMENTS FROM BOARD TO ADDRESS QUESTIONS:
Pam Cole asked Mark Barnaby if it would be best to amend the budget now. He responded yes.
Martha stated that to find out what the litigation costs for the plaintiffs would be need to ask the plaintiffs attorneys.
Martha stated that night meetings were the prerogative of the board. A board member could make a motion using the PP34 form and it would be considered
Martha stated that the judge did not order the database but the Trailer Estates agreed to provide it as a function of going to Mediation. The stipulation was signed on May 29th and they have 90 days to provide it. It is being worked on.
As to the trustees going to hearings, Tom Shults, attorney, stated that if a trustee were needed at a hearing then the attorneys would notify them.
John Vander Molen asked if the revised budget data would be brought to the board at the August 3rd meeting to be workshopped. Pam responded yes.
REPORTS OF CLUBS AND ORGANIZATIONS: None
ADJOURNMENT: John Vander Molen made the motion to adjourn and Pam Cole seconded. Special meeting was adjourned at 12:15PM
Respectfully submitted,
Margo Cushman, Acting Secretary
Connie Zack, Recording Secretary