BOARD
APPROVED OCTOBER 5, 2009
BOARD
OF TRUSTEES WORKSHOP
DATE: September 21, 2009
9:30
a.m.
SMALL
HALL
1903
69th Avenue West
BRADENTON,
FL 34207
Meeting called to order: at 9:30 by Martha Brauer
Agenda Item 1a: Streets - Martha reported on the issues of
our newly paved streets. It was
suggested that any problems be reported to Brian at Manatee County. The phone number is on channel 95. Board
discussion followed.
Agenda Item 1b: Fence - Harry
has been unable to get any action on the fence between TE and DeSears. It has been suggested that residents contact
Citizen’s Action regarding safety issue on damaged fence. Harry will also make a call on the parks
behalf. Board discussion followed.
Agenda Item 1c: Litigation - Martha read a statement that
will be posted in the newspaper regarding the current lawsuit issue.
Agenda Item 1d: Etc. - Martha announced that there would be a
special meeting on Thursday, September 24, 2009 at 9:30. Meeting has been posted as required. John clarified the sign deed restriction in
regards to for sale signs being placed in or on a window or on the home. Harry questioned the no fishing sign at the
beach. Martha will check the ruling from
a previous meeting on the fishing sign.
Martha spoke on public records requests.
All record requests should go through the records custodian (TJ). Copies being distributed should also go to TJ
before distribution. Martha announced
that a $2,133.38 refund from AT&T for June and July invoices would be
refunded. The office should receive a
check in 4-6 weeks.
Agenda Item 2: Website Expense – (See attachment #1) Martha
discussed upcoming website expenses.
Martha will bring a motion to meeting, which follows this workshop.
Agenda Item 3: Staff Policies - Job Descriptions, Salary
Schedule, Vacation Schedule for maintenance people was discussed. Martha presented the job descriptions with
salary schedules (attached). Martha also
presented a new vacation plan (attached).
Agenda Item 4: Loan for Litigation Expenses (2009-2010
Fiscal Year) – Discussed preliminary findings from bank. The government is not funding loans for
litigation at this time. Martha is
waiting for confirmation regarding this.
Martha has contacted Sun Trust and Bank of America about loans. John spoke to someone at Regions Bank about a
Small Business line of credit loan. This
discussion will continue when Pam returns.
Harry suggested the residents write letters to the judge regarding what
this lawsuit is doing to the people of this park.
Agenda Item 5: Deed Restriction 1803 Indiana – Martha stated
that she had contacted the owner and that the residents had moved out. However, they returned last week. The board discussed options and decided that
Martha should follow up with the owner and also with the District’s attorney.
Agenda Item 6: Emotional Support Animal Application –
Discussed current policy and legality.
Questioned information required from Doctor in their letter. Martha will
check with the attorney about the required contents of Doctor’s letters.
Emergency items being added
for Regular Meeting on September 21, 2009 to discuss Auditing Contract and
Office Hour change.
RESIDENTS COMMENTS: Bev Lew-2008 Illinois-Made a statement
regarding public records, delays on lawsuit, shade meeting notification to Pam,
wage comparisons and insurance comparisons with other companies. Bev also made a statement about elderly
abuse.
Sol Gaeta-6618 Marina
Drive-Made a statement regarding new hires and part-time employees
benefits. He also made a statement about
the support animals.
Martha closed the Public
Comment Session
John replied to comments made
in regards to animal deed restriction.
John also responded to the statement that there were wage increases
discussed. Both John & Martha
reiterated that the only matter discussed was a wage scale. No increases were given this year. Martha responded to Bev Lew’s comments
regarding Pam’s work on the loan. Martha
also responded to the litigation situation and the elder abuse accusation.
Harry asked to make a
statement. After beginning his statement
he was asked by the board not to continue until contact with a lawyer in
regards to legality of a board member making a resident comment. Harry agreed to wait until after the lunch
break to complete his statement.
Workshop was suspended at
11:52 p.m. for lunch until 1:00 p.m., September 21, 2009, Small Hall.
Workshop resumed at 1:00 p.m.,
September 21, 2009. Martha spoke to
attorney and he suggested that Harry talk to him before making his
statement. After discussion, Harry
decided not to read his statement under protest.
Workshop was adjourned at 1:10
p.m.
Respectfully submitted,
Margo Cushman, Acting
Secretary
Lenora Neal, Recording
Secretary