BOARD APPROVED 1/31/11

TRAILER ESTATES PARK & RECREATION DISTRICT

BOARD OF TRUSTEES MEETING

DECEMBER 20, 2010

SMALL HALL

7 P.M.

1903 69TH AVENUE WEST

BRADENTON, FL  34207

 

 

The meeting was called to order by Chairman Martha Brauer at 7 p.m.

 

ROLL CALL:  Martha Brauer, Pam Cole, Margo Cushman, Fred Hoch, Harry Fitzpatrick, Debra Hutchinson, Jim McIlveen, Gail Opper, Joe Salerno.

 

APPROVAL OF MINUTES

 

Nov. 29, 2010, Meeting—A motion was made by Margo, seconded by Jim, to accept the minutes.  Corrections:  Page 3, change “an e-mail opinion” to “a memo”.  Page 4, change “Florida Blvd.” to “14th Street” and where Martha speaks in the middle of the page, add “be” before “there.”  Page 6, top, change “DBPA” to “DPBR”; where Jim speaks, change “use” to “used”; where Martha speaks, change “take it over” to “build our own.”

 

            A discussion carried over from a previous meeting in regards to changes in minutes.  We are required to take minutes, but their contents require only being certain that the gist of what is being said is recorded.  Corrections to minutes are for the purpose of errors not omissions to allow them to read as one would like them to read.

 

The minutes of the Nov. 29 meeting were accepted as corrected, 9-0.

 

Dec. 6, 2010, Meeting—A motion was made by Pam, seconded by Joe, to accept the minutes.  Correction:  Page 2, under “Approval of Bills”:  Line 1, change “Pam sent an incorrect amount to” to “Pam noted an incorrect amount for”.  Line 2, change “we” to “it” and “paid” to “been”.  Line 3, eliminate the words “was” and “paid”.  Minutes were accepted as corrected, 9-0.

 

Dec. 13, 2010, Meeting—A motion was made by Joe, seconded by Debbie, to accept the minutes.  With no corrections, the minutes were accepted, 9-0.

 

Dec. 13, 2020, Workshop—A motion was made by Margo, seconded by Joe, to accept the minutes.  With no corrections, the minutes were accepted, 9-0.

 

REPORT OF TREASURER

 

The deposits made for assessments are $447,932.39.  Assessments collected to date are $1,105,537.02.  More than 2/3 of the assessments have been paid.

APPROVAL OF BILLS

 

Mary Lou McNulty has requested a check payable to her for $1,500 to cover an expense she paid in regards to the lawsuit.

 

            Martha:  Attorney Dye should be paying her this amount.  I will call about this.

 

            Pam:  All attorney accounts are now zero, though there will be bills from Kirk Pinkerton.

 

INFORMATIONAL REPORTS FROM TRUSTEES

 

Pam—1)  In regards to the possible hiring of Computer Assist to repair our computers, Pam stated that they charge $275 per month, though he initially said $250, which includes four onsite visits and four hours of support.  Additional hours are $125 per hour.

 

            Martha:  What is the time frame of the contract?  What about cancellation?  Should we add this as an emergency item to the agenda tonight?

 

2)  Joe said donations would be done two different ways.  Should donations go through us or should the Hobby Club and Bocce pay them?

 

            Martha:  Rose bushes and Bocce courts belong to us.

 

            Pam:  I’ll send a letter to all the clubs about this.

 

Joe—New Years Eve tickets are still available.  Call Bev at 756-7678 if you need tickets.  Joe needs help taking down decorations on January 8 at 8 a.m. in the Large Hall.  There will be a Weight Class on Jan. 6 & 11 at 4 p.m. in the Weight Room.  A WII game signup sheet is in the office for bowling.  Joe called about the keys.  It would cost thousands of dollars to make new keys.  He won’t pursue this any further unless the Board decides there is a need to do that.  Both contracts for trash removal are in and will be discussed at the Jan. 4 Board meeting.

 

Jim—The computer sign on Canada has been removed.  A resident shared a concern about an elderly resident.  Jim and another person went to see her about this.  Jim said he doesn’t like to go outside of the park to settle problems so sometimes it takes a while to get answers.  He will call people back when the situation is settled.  Volunteers are needed at the pool in hopes of getting keys back.

 

            Martha:  We took care of key 26.

 

At this point, Mark Barnebey, District counsel, requested a Litigation Assessment meeting in the case of Smith and Denson vs. Trailer Estates.  It is estimated that this meeting will last 30 minutes.  Martha then read the names of those who will be in attendance at the meeting.  The Board recessed to the closed session at 7:50 p.m.

 

The Litigation Assessment was closed at 9:13 p.m. and the public portion of the meeting was reopened.

 

Attorney Kurt Lee updated residents on the case.  Judge Dunnigan signed an order Dec. 16, 2010, denying the Plaintiffs’ request for a rehearing on the case stating that anything not covered in the final judgment was insufficiently proven.  Attorney Lee stated that the final judgment is now final, and an appeal is due no later than Jan. 17, 2011.

 

INFORMATIONAL REPORTS OF TRUSTEES (CONTINUED)

 

Margo—Six cards were sent and there were two deaths.

 

Martha—1)  A renter resident was called back up north. The resident had only been here a week.  The registration fee is not refundable.  TJ has refunded $50 of the $75 key cost.  Should we have refunded more?

 

            Pam:  I would have given them $75 back for the key since they were only here a week.

 

            Joe:  I would give them $50.

 

            Margo:  We should follow the rules we have.

 

            Joe:  Do we prorate?  The park is a good value.

 

A straw poll was taken.  Everyone agreed to give $50 back in circumstances like this.

 

2) Martha wants to add an emergency item to the agenda in regards to Linda Brush who signed an affidavit that she has no one at her home for more than 30 days.  The Board agreed to add the item.

 

Gail—Reminded residents and renters that Jan. 10, 2011, is the day the information will be picked up by Teledrex for the new 2011 address book.  Any additions or changes must be brought to the office by that date.

 

Fred—Check Channel 95 for opening and closing of the pool due to weather conditions.  “Gail, do you do the Bullets?  You do a good job.”

 

            Martha:  Could we put Power Point on Carolyn’s computer by spending $50 or $100 to make her job of putting bullets on Channel 95 easier for her?

 

            Lenora Neal, 6619 CA:  You should be able to simply download that since the program is already being used by the park.

 

Debbie—At the November Coffee Break, residents requested information about recycling.  It will be in the January Tribune.

 

Harry—The cones are down on Florida Blvd. and 14th Street but nothing has been done to change the situation.  Make a wide turn from 14th Street onto Florida Blvd.

 

REPORTS OF STANDING COMMITTEES

 

Beautification:  The committee met but there wasn’t a quorum.  They just shared some things among themselves and the new members, John Miller and Ginny Eitman.

 

ARC:  Met. Dec. 10.  Joe Gordon was a guest.  Six permits were approved; none denied.

 

RESIDENTS COMMENTS

 

Mike Neal, 6619 CA—Would like some concerns clarified in ARC such as “define a fence”.

 

            Martha:  Such a meeting should be noticed as a Board meeting.  It is best if we speak from a historical standpoint.

 

            Pam:  Have a Workshop and put ARC on the agenda.

 

            Martha:  Jan. 17 might be good.

 

Closed public comment.

 

NEW BUSINESS

 

1.  PP61-The Tribune—Martha investigated this issue.  The attorneys said two things are important:  1)  There must be an option to appeal a denial in the publication.  2)  The Board must resolve the issue quickly.  The proposed solution:  Articles must be turned in by the first of the month.  They then go first to the Secretary Trustee or Designee for approval or disapproval for publication.  If an article is not approved for publication, the writer must be notified within 48 hours as to what he/she could do to fix the problem.  The writer then has 48 hours to let the Board know he/she contests the denial.  TJ will then put the issue on the agenda for the third meeting of the month.  A three-member committee of the Board—not including the Secretary—will meet at 6:30 p.m. before the Board meeting and make a decision in regards to the article.  Teledrex will then come to get the article the next day if the decision is favorable to the writer.

 

This issue will be brought before the Board at the Jan. 4, 2011, meeting for a vote.  An announcement will be placed on Channel 95 and will also be placed in the Bullets that though articles will normally be due on the first of the month, they will be due Jan. 3, 2011, because of the holiday and in case this new procedure is approved..

 

2.  Job Classification and Pay Plan Revision—Martha made a motion, seconded by Jim, to add to the temporary section of the employee manual a chemical maintenance man at the cost of $10 per occurrence.  Motion passed, 9-0.

 

3.  Computer Assist.  Pam will call for more information and will report back to the Board on this matter at the Jan. 4 meeting.

 

4.  Deed Restriction Violation—The attorney stated that Linda Brush signed an affidavit and a judge would wonder why the Board is still involved in this issue.  So, Martha made a motion, seconded by Pam, to drop the legal proceedings against Linda Brush.  Motion passed, 9-0.

 

REPORTS FROM CLUBS AND ORGANIZATIONS

 

Margo—In regards to the RSVP volunteer group, fill out the hour pages and turn them into Margo who will compile them.

 

Joe—It was a great Christmas party.  The New Years Eve party begins at 8 p.m.

 

The Board meeting was adjourned at 10:10 p.m.

 

Respectfully submitted,

 

 

 

Gail Opper, Secretary