BOARD APPROVED JANUARY 18, 2010

TRAILER ESTATES PARK & RECREATION DISTRICT

BOARD OF TRUSTEES MEETING

JANUARY 4, 2010

9:45 a.m.

SMALL HALL

1903 69TH AVENUE WEST

BRADENTON, FL 34281

 

 

The meeting was called to order by Chairman Martha Brauer at 9:46 a.m., following the Organizational Meeting.

 

ROLL CALL:  All trustees were present.

 

APPROVAL OF MINUTES:  All minutes have been approved except those from the Dec. 21 meeting.  Since some trustees were not able to review them, Martha suggested we delay the approval of these until the Jan. 18 meeting.  The Board agreed.

 

REPORT OF TREASURER:  The balance in the checking account is $6,125.21.  The balance in the Money Market is $470,836.27.  The budget performance has been posted by the office, but some of the annual budget figures are not correct.  A corrected copy will be posted soon at the office and at the post office.  Pam wanted the residents to know that the Bright House bill for approximately $42,000 has been paid.

 

INFORMATIONAL REPORTS OF TRUSTEES:

 

Pam:  The Budget Committee will meet Jan. 12 from10:30 a.m.-12 p.m. in the Craft Room by the stage.  It is an open meeting.  The committee will also meet Jan. 26 and Feb. 1.  On Feb. 18, budget recommendations will be presented to the Board.  There will be a public hearing on Feb. 22 and the Board will vote on March 1.  Martha reminded the Board that no trustee can attend the Budget Committee meetings.  Pam said she would like to have a public cost analysis meeting in the Small Hall at 7 p.m. on Jan. 13.  Martha felt this should be done at a Workshop so the trustees can be there and hear the opinions of the public.  Martha said she will recess the Workshop on Jan. 11 until 7 p.m. on Jan. 13.  It was remembered that this is Bingo night and people wouldn’t come.  Pam will check to see if Monday, Jan. 11 in the evening will work.  Pam reminded everyone that we have not yet received a refund check from the insurance company that no longer insures us.  Martha will check on this.

 

Joe:  Country Line Dance begins at 1 p.m. today in the Large Hall and Line Dance is at 6 p.m. Tuesday in the Large Hall.  Jan. 14 is Showtime.  In regards to the Wii game, circle dates that you can play.

 

Jim:  There have been three break-ins at the laundromat; none were reported to the police.  Jim says they should be reported.  Martha will speak with the Maintenance Department and with TJ.  Jim asked the following question:  If someone confronts our employees, is an incident report filled out?  The answer is “yes.”  Martha said that on Jan. 25, we will review this policy.  Jim said after several reports on one person, the Sheriff’s Department should be contacted.  Martha said perhaps we should review the incident reports and discuss this at the Jan. 11 Workshop rather than waiting until Jan. 25.

 

Margo:  Potluck went well in December.  The next potluck will be Jan. 20.  Coffee Break is Jan. 16.  In regards to Bingo, there were 948 players.  $4,401 was taken in and paid out.  The average of players was 105 per night.  The jackpot was $3,201.

 

Gail:  The Kitchen Club has requested bulletin board space at the post office.  Gail will see Mark about this.

 

Fred:  No report.

 

Ken:  No report.

 

Harry:  He feels we should revisit the idea of painting/repairing the DeSears fence.  Martha said she will check with the attorneys on this to see who’s responsible and will put this on the agenda for the Workshop.

 

Martha:  Topics for Jan. 11 Workshop:  Loan contract with individuals, marina lease, possible changes to PP47 and PP57.  Topics for the Jan. 25 Workshop:  Bulletin board policy, personnel policies.  Following this Workshop, there will be a Sunshine Law/Public Records Law Workshop with the attorneys.  Special litigation assessment meetings will be held Jan. 13 at 5:30 p.m., Jan. 14 at 3 p.m., Jan.15 at 1 p.m., and Jan. 18 at 10:30 a.m.  Harry requested the attorneys discuss the lawsuit chronology so our residents have a better understanding.

 

STANDING COMMITTEES:

 

Members of the Budget Committee for 2010 are Pam Cole, Chair; Bill Secraw; Jenny Battaglia; and Herb MacFarlane.

 

Members of the Beautification Committee for 2010 are:  Walter Dietz, Chair; Lucille Donovan; Lillian Walsh; and Dottie Dvorak.  Margo Cushman is the liaison.

 

Members of the ARC Committee for 2010 are:  Hank Gatti, Chair; Marian Bartholf; Andy Fiordimondo and Mike Neal.  Ken Ilg is the liaison.

 

Beautification Committee:  There is no money to do anything.  There are plans for things on the west side of the hall.  The committee will meet Jan. 11 and 25 at 1 p.m. in the Craft Room.

 

ARC:  Will meet Dec. 18.  Two permits were approved and two need follow-up.  None were disapproved.

 

Joe asked if the sidewalks by the marina are public property.  Martha answered that anyone can walk on the sidewalk but he/she cannot cross over someone’s property without their permission.

 

RESIDENTS COMMENTS

 

Andy Fiordimondo, 4203 NY—He thanked the Board for allowing him to serve on the ARC Committee.

 

Virgil Reinig, 2113 MN—He welcomed all the trustees to another year and asked if we could make room at a regular meeting for him and the Sheriff’s Department to speak in regards to the welfare of the people in the park.  Martha asked if she could put this request on a Workshop.  It will be scheduled for 9:30 a.m. on Jan. 11.

 

Carol Tuttle, 6503 Mass.—She is in charge of the 85 and older party for the Hobby Club.  She asked TJ to print invitations for the event.  TJ said she can no longer have these printed in the office.  Carol wonders what the reason for this is.  Martha stated that public funds cannot be used for private clubs.  Harry is very concerned about this.  A discussion ensued.  Harry feels we should find a way to do things the way we’ve always done them to keep the residents enjoying life in the park.  Martha explained that the changes are the result of the lawsuit.

 

NEW BUSINESS

 

Gail is concerned that at the Dec. 21 meeting she didn’t have enough information to vote on the legal expenses issue because there was a Roberts Rules of Order “call for the vote.”  She feels this is fine in a non-Sunshine Law state; but in a Sunshine Law state where the only place the Board can discuss voteable issues is at a meeting, trustees should not vote until everyone is comfortable with the information given.  Gail is requesting that the chairman not vote on an issue until all trustees feel comfortable doing that.

 

Pam brought forth a motion to pay normal expenses from Jan. 1 to Dec. 31, 2010.  She did this because she is concerned that there might not be a quorum in the summer and some things might not get paid.  Martha suggested that #8 on the list be changed from “office” expenses to “administrative” expenses and that #11—recreation expenses—be raised from $600 to $1,500. 

 

Pam moved and Ken seconded a motion to approve normal expenses as follows to be paid throughout the year Jan. 1 to Dec. 31, 2010:

 

            1.    All insurance payments.

            2.    Normal payroll expenses including net pay, social security, federal tax                            deductions, retirement payments and other employee benefits.

            3.    Trash removal. 

            4.    Utility bills, water, telephone, natural and propane gas and cable TV

            5     States sales and tax.

            6.    Maintenance materials or equipment up to $2,500.

            7.    Tree trimming.

            8.    Administrative expense to $1,000.

            9.    All election expense.

           10.   Accounting and legal expenses to $10,000

           11.   Recreation expenses to $1,500

           12.   Refunds on keys, boat slips and RV spaces

 

The vote was taken.  The motion passed 9-0.

 

CLUBS AND ORGANIZATIONS

 

Sue Lemmon, 1908 Iowa and

Anne Terhardt, 6809 Mass—Art Expressions Club will have an art demo—open to all—at 1 p.m. Jan. 5 in the Small Hall.  The first 100 people will receive a goodie bag, and there will be raffles at 2, 3, and 4 p.m.  There will be a free demonstration on aquabord.  Ralph Garifollo is the instructor for the club this year.  Keeton’s Office and Art Supply is the sponsor and Mike Grisham is the underwriter.  Classes for Art Expressions will be held Friday mornings from 9 a.m. to noon in the Craft Room.  There will be an emphasis on oils and acrylics.

 

Mary Lou McNulty, 1806 Ohio—wants to thank Cook’s Night Out, the Kitchen Club, Joe Salerno and everyone who gave donations for the Christmas dinner.  425 people attended.

 

Joe reminded everyone that Bocci is selling tickets for the Jan. 23 breakfast.  A bocci meeting will be held at 8:30 a.m. Wednesday, Jan. 6, in the Small Hall.

 

Harry made a motion to adjourn; Joe seconded.  The meeting was adjourned at 12:03 p.m.

 

Respectfully submitted,

 

 

 

Gail Opper, Secretary