BOARD APPROVED AS CORRECTED FEBRUARY 1, 2010

TRAILER ESTATES PARK & RECREATION DISTRICT

BOARD OF TRUSTEES MEETING

JANUARY 18, 2010

9:30 a.m.

SMALL HALL

1903 69^TH AVENUE WEST

BRADENTON, FL 34281

The meeting was called to order at 9:30 a.m. by Chairman Martha Brauer.

ROLL CALL: All trustees were present.

APPROVAL OF MINUTES

Dec. 21, 2009—Motion was made by Margo and seconded by Ken to approve the minutes. As there were no corrections, the minutes were approved as written, 9-0.

Jan. 4, 2010—Organizational Meeting: Pam made a motion to approve the minutes; Joe seconded. In paragraph 5, line 5, Pam suggested the words “if my” be changed to “if Gail.” She also suggested that future minutes for organizational meetings list the names and positions of the trustees for the year. With a vote of 9-0, the minutes were approved as corrected.

Jan. 4, 2010—Board Meeting: Joe made a motion to approve the minutes; Pam seconded. With no corrections, the minutes were accepted as written, 9-0.

Jan. 11, 2010: Margo made a motion to approve the minutes; Jim seconded. Martha suggested that on page 2 under #2 Pool, line 6, after the words “The law” and the word “that,” we add “in our case states.” On page 3 under #3 Web site when Mary Huston speaks, the words “or they can get a Florida I.D. card” should be added. With a vote of 9-0, the minutes were approved as corrected.

It was decided that the minutes of the Jan. 13 and 14 special meetings would be approved at the Feb. 1 meeting since not every trustee had an opportunity to look them over. Martha also noted that the special meetings scheduled for Jan. 15 and 18 were cancelled.

TREASURER’S REPORT

Pam requested all trustees remain after the meeting to sign the bank signature cards.

There was a Budget Committee meeting Jan. 12. Besides the committee members, there were 10 residents present. There will be another meeting Jan. 19. Pam asked if we have to amend the budget since we spent more than the budget allotted. The Special District Handbook says that if you feel you may not be able to meet payroll or pay your bills, you must notify Governor Crist and the Attorney General within 30 days of the time someone realizes this and they will help. Pam stated that we have received 60 percent of the money we will get. The auditor has not received the letter requested from the attorneys. Pam called the attorneys about this. The attorneys said they want to be sure they don’t endanger the park in the letter they write. Joe wondered if we should have a letter written ahead of time and available if we need to contact the Governor’s office.

Money Market balance: $470,836.27

Checking account balance: $6,125.21

Pam noted that we have paid payroll of about $26,000 twice as well as other bills in the last three weeks. Martha feels that at this point we may have spent $100,000 of the given money market balance.

APPROVAL OF BILLS

Three bills have come in from attorneys: $9,630 on Dec. 29 from Mr. Scott; $13,542.71 from Matthews on Jan. 7; $9,750 from Turfts on Jan. 14. Martha said we approved a motion to pay attorney bills up to $10,000 without approval. Pam said she didn’t feel comfortable paying bills for that amount without first bringing them before the people. Martha said we will bring forward a new motion at the Feb. 1 meeting. Martha feels we can wait until the Feb. 1 meeting to pay Matthews and Turfts; and the Dec. 29 bill from Scott could be brought forward today or we could call him and see if we can pay him Feb. 1 when we pay the other attorneys. Pam felt the assessment money is meant to pay bills not attorney bills. Martha said she used to speak often with Bernie Kotlik—a comptroller—who said budgets are meant as a guide. Pam replied that Bernie wasn’t with a government entity. Pam said she wants to make sure we do the right thing for the park and do it within the law. Martha stated she didn’t feel we should be concerned about a legal problem as far as being over budget is concerned. She didn’t want to spread a concern to the public without all the facts. Pam said she will call the Auditor General and Martha will call someone she knows in that office. Joe said, “Don’t the lawyers know we’re in a bind? Are they going to quibble over a few days’ wait?” Pam will call the attorneys to see if we can make payments. Martha will call Kirk Pinkerton. She feels we can pay $10,000 a month to Kirk Pinkerton and $5,000 a month to everyone else.

REPORTS OF TRUSTEES

Harry—None

Ken—None

Fred—None. A question came up about the capacity in our various facilities. Martha asked Mark to review each of them with the fire marshall. If they change, Mark will let us know.

Gail—Filled in, until a replacement can be found, at Coffee Break on Saturday. 88 people were present and the program from Florida Blood Services was very good.

Margo—None

Jim—Went to the Lincoln/Mercury dealer who owns property from Florida Boulevard to his dealership. He said we can drive our golf carts on his property as long as we go no further than Burger King. The gentleman in the building that repairs the sheriff’s cars said we can use the property as long as kids don’t drive the golf carts; but, the Sheriff Department says we cannot go through that property. Jim reminded residents not to block streets to emergency vehicles or our streets might be posted with how-to-park signs. He stated the Sheriff Department or EMS can go to the county with a complaint.

Joe—Spoke about the rear door of the computer room. Joe talked with Mark and we can change the lock on the door so we can use our park keys during the day. The core is then replaced at closing so it is secure. 50/50 will bear the cost of this. The Board agreed this is a good idea. Joe said there will be a meeting at 9 a.m. Wednesday, Jan. 20, and then he will reserve the room for the Wii game. Joe reported that the Jan. 16 dance brought in $485 and $88 from 50/50. $458 Showtime Jan. 14. Saturday, Jan. 23, will be a 50/60 dance with The Two of Us. From now on, The Two of Us will always have a 50/60 genre. There is a signup sheet in the office for the Super Bowl party Feb. 7. Thirty people must signup in order for the party to take place.

Martha—Spoke with Scott Rudacille about the marina lease. He feels he must write new provisions. Pam said, “Didn’t they approve the beginning lease?” Martha stated that modifications did not go before the attorneys. Martha will call the attorneys again to get more information. Martha had a question about Rules and Regulations in regards to approving events when companies use our facilities. It was decided that the secretary approves these on behalf of the Board.

STANDING COMMITTEES

1. ARC—Ken said ARC met on Jan. 7. Fifteen permits were approved; one was denied; one was approved but requesting a follow-up; three were turned over to Fred for possible violations. Martha asked if the liaison is responsible for handling possible violations. Should the liaison check into the situation first before turning it over to the public relations person? Fred agrees this is the procedure as it should be done. Pam asked, “Shouldn’t it go to the public relations person?” Martha felt it would be better for the liaison to check first because he is familiar with the rules.

Fred asked what happened with the dog bite. Martha said the dog is gone and the house is empty. Fred said, “Let’s get this done.” Martha will check into it.

2. Beautification—The committee needs Board approval for Sandy Stevens to serve on the committee. They are considering new carpet in the Activities Building. They will shop for floor coverings. The next meeting is Jan. 25 at 1 p.m. Everyone is welcome; money is available. Joe asked, “Why is carpet under Beautification rather than Maintenance? We voted down new carpet for the hallway and Beautification came forward to say they would take it over.” Pam stated that Maintenance is under budget by $2,000. Martha said that Fred can look at the carpet.

Martha stated that brick money was brought in for beautification of the park even though it’s in the General Fund.

Martha reminded all committees that minutes must be brought into the office as well as notices and special minutes and notices.

Martha asked if the Budget Committee should remain a trustee committee or become a standing committee. Pam said she feels it should be a trustee committee and wanted everyone to know that she added Rich Jansen to the committee.

Martha let residents know that we need a new auditory selection committee.

RESIDENTS COMMENTS

Bill Secraw, 1803 NY—He looked into the Chapter 9 Bankruptcy Code and believes we should let the residents know there is a risk in their giving money to the park in case of a park bankruptcy. He asked if we will give a blank check to the attorneys or will we set a limit.

Harry Splett, 2104 OH—He checked into Ordinance 87-05 in Manatee County. It discusses special permission given to golf carts by the county. He sees no permission given on Florida Boulevard. He also said you can ride on Bay Drive but cannot cross it. Harry suggested we try to get an amendment in regards to this.

Martha stated the deputy said we can use these and we’ll leave it at that. The Board agreed.

Lenora Neal, 6619 CA—She asked, “How does the fence become a problem for the trustees to deal with?” Residents should follow-up with the county on their problems, while trustees take care of the common areas.

Andy Fiordimondo, 2203 NY—ARC is here to help not to harass people.

NEW BUSINESS

1. Loans from residents—Trustees received a promissory note form, a chart showing the repayment of the loan, and information about Florida’s Documentary Stamp Tax. Martha discussed the Documentary Stamp Tax. The burden for this is on the lender and not on the borrower. The tax is $35 per $10,000 lent and must be paid by the 20^th of the month following the date of the money transfer and the promissory note. Only the attorneys can write the note that will be executed on Feb. 15. Joe asked how this will be publicized. Martha said it will be on Channel 95. The benefit to the park is an assessment savings. If we stagger the loans, it would add $186, $181, or $175 to our assessment. Without these loans, there would be an addition of $500 to our assessment. Martha said people should come in now if they are interested in doing this as the Board must approve the indebtedness.

The office received a phone call with a question about the loan: How will this loan be paid back? At the end of one year, everyone will get their interest. At the end of 14 months, they will get their principle plus two months interest on a one-year loan. At the end of 26 months, residents will get their principle plus two months interest. At the end of 38 months, residents will get their principle plus two months interest.

Gail stated that all loans are risks due to the fact that our national government has been printing money by the “zillions” with nothing to back it up. We are all in trouble. She thanked those who have already stepped forward to loan us money and stated that park bankruptcy is not going to happen because, though we would not want to do this, all we have to do is raise the assessments to pay our debts.

Martha made a motion, seconded by Joe, to approve the promissory notes as follows:

John and Janet Vander Molen $10,000 14 mos. 3 percent

$10,000 26 mos. 4 percent

Joe and Ruth Langton $10,000 14 mos. 3 percent

Lonnie and Sandra Sue Stanley $10,000 14 mos. 3 percent

$10,000 26 mos. 4 percent

$10,000 38 mos. 5 percent

Phyllis Hamblen $30,000 38 mos. 5 percent

Michael L. Athey

David L. Athey

Diane K. Reynolds

Harold and Betty Schroder $10,000 14 mos. 3 percent

The motion passed 9-0.

2. Revise PP49. A motion was made by Pam and seconded by Joe to change PP49 Golf Cart policy by adding “be a valid driver’s license holder” in place of “be 14 years of age” to drive a golf cart.

Martha said there is a Florida statute that says the age to operate is based on the speed of the golf cart. She asked if the motion could be withdrawn until we can get clarification on this.

Pam withdrew the motion and Joe withdrew the second. PP49 was revised to read: “Regulations regarding the driving of golf carts can be found in the Florida State Statutes and Manatee County Ordinance (87-05). Copies of this information are available in the District office. Registration is not required but is also available at the District office.

Golf cart parking is available on the east side of the activity center and the east side of the post office. Due to safety regulations, golf cart parking is not allowed on the walkway north of the large hall. Golf cart parking is allowed between the shuffleboard courts and the large hall in the designated area(s) only.”

Joe asked if anyone ever stopped kids on golf carts in the park. The response from both the Board and the audience was “yes.”

Martha made a motion to adopt the golf cart policy as re-written. Joe seconded. The motion passed 9-0.

3. Beautification project. Margo explained what the committee hopes to do to beautify the west side of the large hall. The committee hired a landscaping consultant. Palms will be placed in front of the air conditioners. They will not cause any problems in regards to the repair or replacement of the air conditioners. The landscape will contain low maintenance plantings that don’t need a lot of water.

Margo made a motion to make money accessible for the beautification project on the west side of large hall (brick fund) $3,089.07. Pam seconded the motion. Motion passed 9-0.

Martha reminded the Board and committees that if material is passed out in the meeting, it must be turned into TJ as a public record. The chairman will be responsible for turning those in.

CLUBS AND ORGANIZATIONS

Bocci: This Saturday, Jan. 23, is the Bocci breakfast. Tickets will be on sale at the post office until Wednesday. Tickets are $5 and the breakfast will run from 8-10 a.m.

Gail spoke about relief efforts in regards to the Haiti earthquake. She is a representative to collect things which will then go to Agape Flight. They make regular flights back and forth from Florida to Haiti and the Dominican Republic. Gail has a list of items needed in Haiti and asked residents to help by buying things on the list and seeing to it that Gail gets them. Gail will have the lists with her at all times; just ask for one.

Joe made a motion to adjourn; Jim seconded. The meeting was adjourned at 11:48 a.m.

Gail Opper, Secretary