BOARD APPROVED AS CORRECTED 3/21/11

TRAILER ESTATES PARK & RECREATION DISTRICT

BOARD OF TRUSTEES MEETING

MARCH 7, 2011

9:30 A.M.

SMALL HALL

1903 69^TH AVENUE WEST

BRADENTON, FL 34207

The meeting was called to order at 9:33 a.m. by Chairman Martha Brauer.

ROLLCALL: Martha Brauer, Margo Cushman, Fred Hoch, Debbie Hutchinson, Jim McIlveen, Gail Opper, Joe Salerno. Absent: Harry Fitzpatrick.

Martha asked the Board to hold the approval of minutes until the next Board meeting. The Board agreed.

TREASURER’S REPORT

Due to the resignation of Treasurer Pam Cole, the Board has a vacancy. The vacancy is for a trustee and not a treasurer. If you are interested in the position, your letter is due in the office by Wednesday, March 23 at noon. Interviews will be April 4 during the Board meeting.

APPROVAL OF BILLS—None above approved amount. We have a flood insurance bill. The Board approved taking the higher of the two costs, as was done last year.

INFORMATIONAL REPORTS FROM TRUSTEES

Debbie—Bingo report: There were 1,365 players with an average of 167. Bingo took in $5,721 and paid out $5,721. The jackpot was $4,296 and $4296 was paid out.

Waste Pro will put a can next to the yard waste dumpster where residents can place empty plastic bags. Do not put plastic or paper in yard waste dumpster. Vehicles need to slow down on Arizona and California.

Fred—Residents are asking that the policy manual be placed on the Web site.

Gail—1) Residents were asked to respond to the new back page of the Tribune. Some people liked it and others didn’t. It was suggested that the Tribune back page go back to the way it always was and the list of monthly activities be a separate page. That will be done. 2) Remember the April 1 deadline to get your reservations in for the 2011-2012 season. 3) Zumba exercises are Wednesdays from 11:30-12:30 p.m. in the Small Hall. Join us for a fun hour. 4) Residents asked me to look into handles on the stairs of the marina. That was turned over to Fred who is in charge of that area. 5) The Kitchen Bees need help providing food for Bingo. If help is not forthcoming, they may have to stop serving Bingo. Please step forward and volunteer. 6) Checked into hiring an accounting firm by speaking with an auditor. She said asking a question of the auditor in a collaborative way is ok. She suggested rather than hiring an accounting firm we should hire a not-for-profit consulting firm or find a CPA to give accounting advice.

Martha—1) The audit report is in; it will be uploaded to the Web site. 2) The first meeting of the Auditor Selection Committee will be Wednesday, March 16, at 1 p.m. in the Small Hall. 3) Spoke with the county about leasing Bay Drive and wrote a letter in regards to our stop sign request at Canada and Bay Drive. 4) The lease with Hix and the Post Office hasn’t been finalized. Should be done this week. 5) In regards to the laundry, we won’t hear until Thursday or Friday of this week about it. 6) Office Assistant Jane LeDuc resigned.

Margo—There were no deaths in February. Twelve cards were sent.

Jim—Roofs on trailers 20 years and older are supposed to be inspected. Citizens won’t insure those who don’t have their roof inspected.

Joe—March 17 is Showtime with a Broadway review. Cribbage is held in the Small Hall. Mah Jong is being played in the Activities Building Tuesdays at 9:30.

DATES—Jan. 19, 2012, Robin DeSabatino is coming to the park. Martha will meet with Andy Hansen tomorrow about our insurance—what is and what is not insured.

STANDING COMMITTEES

Beautification Committee—Margo said she didn’t attend the meeting and she had no copy of the minutes. Walter Dietz then spoke. The committee is collecting money for the hearing impaired sound system and would like a minimum donation from each club of $200. He said there are concerns about the Americans With Disabilities Act and the Board should look into this.

ARC—There was a meeting Feb. 25. Ten permits were approved; none were denied. Gloria Marshall’s resignation was accepted. ARC asked if things that are always exempt need an application.

RESIDENTS’ COMMENTS

Harry Splett, 2104 Ohio—Be careful on Canada Blvd. The public hearing is “much ado about nothing.” The item should be removed from the agenda.

Lenora Neal, 6619 CA—There is a “No Turn on Red” at Canada and Florida Boulevard.

Virg Reinig, 2113 MN—The county will work on American Way at Michigan. All streets will be paved in TE from time to time but not all at once. Consensus is that when we have high tide and rain, there is not enough depth in the water and it backs up in Trailer Estates. There are problems in the drainage tile.

Carol Tuttle, 6503 MA—Dogs are everywhere in the north end of the park. A man in a wheelchair was walking his dog. It is not possible for him to pick up after the dog.

Closed Public Comment.

OLD BUSINESS

Public Hearing on the Budget

Many issues were discussed in regards to the budget. Some discussion was about a two-way exit in the office. Debbie suggested fire escape windows as an alternative.

Martha explained that in order to take a look at long range planning, including a worst-case scenario, the assessment for the 2011-2012 fiscal year should be $1,125 instead of $1,000.

Joe reminded everyone that our utilities dropped about $6,600 and trash is the same amount now that we paid eight years ago.

Harry Splett, 2104 Ohio—Our fiscal year begins Jan. 1 in the Charter and should be changed. He recommends a 10 percent reduction in rental fees at the marina to increase rentals. He wondered how much revenue is received from the private boxes in the Woodshop.

Bev Lew, 2008 IL—No money in the budget for the loss of the appeal or future lawsuits.

Closed Public Comment.

Public Hearing on the Sunsetters

At this point, Lenora Neal became Acting Secretary and Gail left the Board table.

Gail opened the proceedings by submitting facts in regards to rule violations at the Pavilion by the Sunsetters and discussed the actions she took in following procedures presently in place in Trailer Estates.

Attorney Jennifer Cowan spoke on behalf of the accused.

The following residents spoke on behalf of the Sunsetters: Harry Splett (2104 OH), Kay Metz (1712 MN), Laura Freese (6619 CT), Pat Riedel, Jane Carr (1605 IL), Jane Brillhart (6625 NE), Frank Riedel (2315 NY).

The following residents spoke on behalf of Bocce: Ruth Hill (6512 Dakota).

Martha and TE attorney Scott Rudasille discussed options regarding continuation of the hearing.

Gail was asked to come to the podium and was questioned as to her feelings on closing the public hearing or continuing. She replied that if she had an hour to consider it, she might feel differently; but at the present time, she believes in rules and that they should be followed.

Martha continued the public hearing. It will be held Tuesday, March 8, at 9:30 a.m. in the Small Hall. The Board Meeting was also continued until that time, date, and place.

Respectfully submitted,

Gail Opper, Secretary