BOARD APPROVED 6/20/11

TRAILER ESTATES PARK & RECREATION DISTRICT

BOARD OF TRUSTEES WORKSHOP

JUNE 6, 2011

Immediately following the 9:30 A.M. Board of Trustee Meeting

SMALL HALL

1903 69TH AVENUE WEST

BRADENTON, FL 34207

 

 

Workshop began at 9:48 A.M.

 

Roll Call – Present: Martha Brauer, Margo Cushman, Debra Hutchinson, Lenora Neal, Gail Opper (present by phone), and Joe Salerno (present by phone) Absent:  Harry Fitzpatrick, Fred Hoch, and Jim McIlveen.

 

There were two additions to the agenda.  Debra added Hiring District Manager and Martha added some Administrative Matters.

 

Mark gave a report on the progress of the spa.  The spa is being brought into compliance with the new law required by July 1st of this year.  Hopefully the spa will reopen in about two weeks.  The ladies shower room floor has also been completed.  Mark also reported that Devcon has finished the fire alarm system update.  We are now in compliance with the new codes.  Our capacity will not have to be reduced thanks to this update.  He also reported that we have two new part-time lock up people.  Doug Anderson and Joe Schuster will be splitting the position. 

 

#1  Job Sharing (Opper) – Gail discussed the possibility of sharing some of the trustee responsibilities so that Debra would not have to be at all the regular events.  Joe suggested use of volunteers to help with this situation.  Trustees discussed other possibilities for this situation.

 

#2  Signs Stating No Dogs, Slow Speed, Etc. (Hutchinson) – Debra discussed the need for signs at Post Office regarding pets.  She also asked about the “No Fishing” sign at the beach.  It was decided that the fishing sign at beach would be discussed this fall at another workshop.

 

#3 Ramp at NW Corner of Large Hall (Hutchinson) – Debra presented a situation to the board about handicap access to the front of the northwest side doors.  She feels that a ramp is needed do to the continued use of this door when the wall divides the large hall.  In the summer the back door is locked and there is no ramp access at the front parking lot side. The trustees discussed this matter and determined Mark should look into cost and feasibility of this matter.

 

Workshop was recessed for 5 minutes at 11:12 A.M.

 

Workshop resumed at 11:16 A.M.

 

#4 Debris Management Plan (Hutchinson) – Debra stated that she had attended a meeting with Debris Management along with Anna Maria Island person.  This plan would only be used if Trailer Estates were declared a disaster.  She stated that we need an emergency plan in place.  This is a very complex project and would take a lot of time to complete.  The board discussed some of the options.

 

#5 Administrative Matters (Martha) – Martha advised the trustees that TJ would be ordering 200 more directories at the cost of $420.  We are currently out of directories.

 

Martha discussed the possibility of putting the boat hoist on Craig’s List.  The bids are due in by June 20th. 

 

She also noted that she would be covering for T.J. while she is on vacation.  She will also be working on the appeal. She gave the office hours for the time while TJ is gone.  The hours are posted on bulletin board outside of office.  She mentioned her airfare expense since she is working for TJ and also working on appeal.

 

Martha discussed the new numbers for the hall occupancy.  She has discussed the numbers with the fire marshal.

 

Martha discussed the wage range for the new part-time lock up positions.

 

The board discussed the lease matters with the Marina.  New emergency ladder map was discussed.  She also mentioned that TJ and her were working on a way to track the lease agreement expiration dates more efficiently. The board also discussed commercial business use of our marina.

 

Martha received a letter from Ken Meierjurgen regarding the CERT trailer storage.  The board discussed the location of storage for this trailer.

 

Martha announced that she was looking into changing the pool rules sign to reflect a word change regarding the use of cans in the pool area.

 

Hiring a Park Manage (Hutchinson) – Debra wanted to discuss the possibility of hiring someone to handle the daily running of business.  Margo expressed a concern about the cost.  The board discussed the pros and cons of this possibility.  It was suggested that this matter be brought up again at workshop in the fall.

 

Public Comment

 

Bev Lew – 2008 Illinois – Discussed disaster plan information

 

Bruce Smith – 2316 New York – Discussed disaster plan.  He also suggested getting a hotel location set up for meeting in case of disaster.

Dennis Ingalls – 6907 Marlin – Asked about the paving of streets.  Would like to have the board make some calls or something.  He has had no luck with his efforts.

 

Public Comment Closed

 

Martha responded to Dennis Ingalls comment by stating that she would write a letter to the county regarding this matter.

 

Workshop was adjourned at 1:20 P.M.

 

 

Respectfully submitted by:

 

 

 

Lenora Neal

Acting secretary